The Receptionist-Administrative Assistant I will be responsible for providing administrative and secretarial support to leadership and department. He/She will perform duties including: answering phones, greeting customers, typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects.

Job Description:

The Receptionist-Administrative Assistant I will perform all or some of the following Job description:

• Responsible for reception, telephone coverage and accepting deliveries

• Distribute mail and faxes

• Coordinate mailing, shipping and courier requirements

• Coordinate internal company correspondence (e.g., email announcements)

• Work independently and within a team on special and ongoing projects

• Make travel arrangements

• Inventory and organize office supply area and break room

• Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair

• Maintain contact with property manager as needed to ensure property is kept in functioning order

• Perform general administrative assistant duties including: typing, copying and filing

• Act as a point of contact at the request of leadership; this could include: planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphs

• Perform other duties as needed and directed by leadership and team.

• Excellent verbal and written communication skills
• Attention to detail with strong data entry skills
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures
• Organization and follow-up skills – a demonstrated ability to make and meet commitments
• Ability to coordinate tasks and deadlines with other departments
• Ability to work independently and as part of a team
• Courteous and responsive in customer service
• Working knowledge of Internet technologies
• Working knowledge of MS Windows (98/2000/XP), MS Word, MS Excel and Internet Explorer
• Working knowledge of presentation and training software
• Professional in appearance and attitude
• 1-2 years administrative support experience.

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