The Administrative Clerk I - Site Receptionist will provide excellent customer service skills and maintain a professional attitude while handling all incoming calls, greeting and receiving clients, visitors and vendors. He/She will also assist with various other general office administrative functions which may include but not limited to: supporting and performing administrative and clerical tasks for various departments; as well as, filing, billing, accounts payable assistance, monthly report preparation and data entry. The Administrative Clerk I - Site Receptionist will ensure and maintain the common areas, place supply orders and may occasionally have to visit local vendor sites for supply pick up.

Job Description:

The Administrative Clerk I - Site Receptionist will perform all or some of the following Job description:

• Promptly and courteously greet and receive visitors, ascertain nature of business, and direct visitor to appropriate person, area or department

• Professionally answer and handle all incoming calls by providing excellent customer service to callers by routing calls to appropriate personnel

• Assist visiting clients by providing excellent customer service during their visit

• Perform a variety of general administrative and clerical functions which may consist of word processing functions to include: data entry for various departments, accounts payable, billing, monthly report preparation; as well as, may assist with the binding of final reports

• Ensure all common areas are well maintained and adequately equipped with required supplies. Areas include: Break Rooms, Viewing Rooms and Supply Cabinets

• Place supply orders with various vendors

• Also, occasionally may have to visit vendor sites for supply pick up or go on errands; as necessary

• Maintain and ensure copier and fax machines in main areas are well stocked and place repair calls; as necessary

• Provide support by assisting in various other functions and special projects; as needed and directed

• Perform various other duties and activities as assigned by manager within the physical constraints of the job.   

• Ability to learn and understand Company's Enterprise Excellence Program and the Quality Policy and comply with all requirements of the Quality Systems Manual, Operating and Technical Procedures and Workplace Instructions
• Ability to learn, understand and comply with all safety rules and company policies
• Ability to learn and comply with Company Training and requirements
• Professional attitude with a strong customer service awareness and focus
• 0-2 years general clerical experience
• Excellent verbal and written communication skills
• Proficient typing and word processing skills
• General computer knowledge
• Ability to work and interact with all levels of personnel
• Prior receptionist and or customer service related experience.
   

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