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Job Summary:
The
Office Manager / Executive Assistant is
responsible for helping with day-to-day
administrative tasks.
Job
Description:
The
Office Manager / Executive Assistant will perform
all or some of the following Job
description:
-
Get
all the W9s in place and make sure
employees receive their W2s (with
the help of Company accountant)
-
Update Company numbers and reconcile
bank statements in QuickBooks, make
appropriate changes suggested by
Company accountant
-
Coordinate with payroll provider,
manage expense reimbursements for
all employees
-
Organize and manage all travel
arrangements
-
Find
vendors to produce new Harvest
swags, get them made and organized
at the office
-
Follow up with contractor to set up
new desks at the office
-
Keep
the office snack cabinet full of
healthy snacks, order and organize
office supplies
-
Manage the reduction of expenses
wherever possible
-
Pay
vendor bills, check on overdue
invoices, and follow up with the
customers
-
Ensure all company insurance
(health, dental, vision, office,
etc) are in order
-
Ensure the office is clean and
organized (with the help of weekly
cleaning crew).
Minimum Requirements / Knowledge /
Skill For Office Manager / Executive
Assistant Job
-
Excellent
interpersonal, written and verbal
communication skills
-
Impeccable organization skills with high
attention to details
-
4 years
of related experience as an office
manager or executive assistant
-
Comfortable and proficient with handling
numbers and using QuickBooks
-
Experience
dealing with account receivables,
payables, and basic payroll management
Honest,
trustworthy, responsible,
self-motivated, and a fast learner and
familiar with web technology basics
Strong
work ethic
Authorized to work in the United States.
Find More management Job Descriptions Here
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