The Administrative Coordinator-Human Resources - Physicians & Surgeons, reporting to the Associate Vice Dean of Human Resources, will provide a broad range of support for the Human Resources functions in the College of Physicians & Surgeons and will act as liaison between P&S administration and the departments, centers, institutes and other relevant offices.

Job Description:

The Administrative Coordinator-Human Resources - Physicians & Surgeons will perform all or some of the following Job description:

• Develop reporting tools to analyze HR issues for P&S administration as well as for the departments, centers and institutes

• Provide counsel to departments, centers and institutes on Human Resources policies and procedures and working with departments to ensure that they are in compliance with these policies

• Oversee the process for review and approval of recruitment and compensation in the departments, centers and institutes of P&S

• Work with hiring managers concerning the use of Organization's online application system, the Hire/Rehire (FAST) system and the administrative recruitment process

• Manage the Human Resources needs for P&S Administration including the hiring and on-boarding processes

• Assist the departments, centers and institutes with researching and resolving payroll/HR related issues

• Advise them on preparation of SAFs

• Assist them with troubleshooting and researching PeopleSoft issues

• Develop and maintain various systems and databases needed for planning, analyzing and reporting

• Prepare and maintain organization charts

• Maintain various listservs and lists of P&S administrators

• Assist with events and meetings

• Provide general office support within P&S administration

• Perform other related duties as assigned.

• Excellent oral and written communication, interpersonal, organizational, problem-solving and analytical skills
• Proven ability to communicate collaboratively and effectively with all levels of staff
• Computer proficiency
• Experience in university or academic environment preferred
• Expertise with PeopleSoft preferred
• In-depth knowledge and experience with Microsoft Office specifically Excel/Access and PeopleSof
• Experience developing metrics and managing reporting as related to those metrics.
 

• Bachelor's degree and four (4) years of related experience, or the equivalent in education, training and experience.
   

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