The Unit Clerical Assistant - Hospital will be responsible for providing clerical assistance, medical records management, order communication, and charge posting. He/She will also be responsible for the coordination of ancillary testing/procedures and acting as receptionist for the nursing unit.  

Job Description:

The Unit Clerical Assistant - Hospital will perform all or some of the following Job description:

• Act as a liaison to hospital employees and visitors

• Respond to customers using the intercom system, telephone and face-to-face interaction

• Notify physicians and pharmacy of patient admission

• Organize workflow activities

• Respond during emergent situations

• Demonstrate cost effective materials management

• Ensure patient charts contain necessary forms

• Document and maintain admission, discharge and transfer log

• Maintain inventory retention records (daily master assignment sheets and designated historical patient data)

• Ensure daily charges are entered, audited and reconciled

• Incorporate the use of available software programs to meet unit needs

• Enter orders for patient tests/procedures

• Assemble, create and maintain medical records

• Participate in QI program.   

• Knowledge of basic secretarial functions and medical terminology
• Ability to operate office equipment, telephone system, personal computer, fax and copier
• Demonstrated good time management skills, interpersonal skills and written and verbal communication skills
• Minimum one (1) year experience as secretarial/administrative coordinator in hospital/doctor's office.

• High school diploma or equivalent.