The Clerical Assistant will ensure that
accurate/proper acquisition and disposal
policies and procedures are executed and
maintained regarding fixed assets, along
with accurate maintenance of records.
Job Description:
The Clerical Assistant will
utilize multiple computer systems,
will enter information describing
purchases into a computer database
to initiate, update, transfer, and
delete fixed asset records and to
generate records for tracking assets
He/She will coordinate, prepare,
execute, schedule, and maintain
activities, paperwork, and
transactions for all auctions and
sealed bids/quotes for Company
Inventory
As part of the front reception
team the Clerical Assistant will
greet and direct visitors; and
receive, screen, and transfer
incoming calls
The Clerical Assistant will route
mail, answer phones, route callers and
take messages
Fill copy machines with paper, may
complete daily reports on excel
He/She will perform duties
associated with the central mail area
He/She will ensure that all
customers (internal and external) are
being served
Clerical Assistant will provide
training sessions on Fixed Assets
He/She will assist with Company
Inventory auctions, open houses and
audits
He/She will adhere to the company's
procedures and security protocol for
confidential customer information.
Minimum Requirements / Knowledge /
Skill For Clerical Assistant Job
The Clerical Assistant should
have customer service experience
He/She should have PC-based word
processing, spreadsheet and database
software program skills
He/She should have working
knowledge of SAP or other large
integrated financial management
system
Excellent written and oral
communication skills, including
courteousness, positive attitude and
sincerity
The Clerical Assistant should
have the ability to multi-task and
work independently
Pre-Placement Driving Record
Review Required.
Attention to detail, accuracy,
and problem solving skill
He/She should be a team player
The Clerical Assistant should
possess knowledge and understanding
of the use of systems applicable to
job responsibilities, including
scanning, preparing letters, and
proprietary software programs
He/She should
possess strong communication skills,
both orally and in writing (e-mail)
with employees.
High school or equivalent
experience plus four years
clerical/administrative experience
that includes data entry and
accounting; equivalent
education/experience considered
Associate's in business,
accounting or other relevant field.
..........................
Example 2: Clerical Associate Job
Description
Job
Summary:
The Clerical Associate will perform a
variety of clerical duties where the
work requires a knowledge of basic
departmental functions associated with
the job responsibilities, and the
ability to exercise discretion and
judgment within the framework of
established procedures.
Job Description
The
Clerical Associate will perform all or
some of the following Job description:
The
Clerical Associate will ensure customer
service and clerical activities are
conducted in accordance with ISO 9001,
while working to provide efficient
service to customers, both internal and
external.
He/She
will answer phone, take messages,
perform basic data entry and perform
other basic office support functions
He/She will communicate to both internal
and external customers any requested
information
The
Clerical Associate will respond to all
phone requests and inquires within a
designated time window; perform required
processing of customer data based
inquires, both internal and external;
input data, comments related to service
performed on all products.
He/She
will communicate effectively on all
issues related to the daily operations
within the department; cross train as
needed to learn all clerical functions;
meet deadlines and productivity/quality
standards; assist other departments as
needed.
The
Clerical Associate will perform other
miscellaneous duties as assigned.
Minimum Requirements / Knowledge / Skill
For Clerical Associate Job
The
Clerical Associate should be able to
work long hours on feet
He/She
should be able to lift and carry up to
50 pounds
He/She
should have 2 years experience in fast
paced robust work environment
The
Clerical Associate should have knowledge
of Microsoft windows, word excel,
project, power point, visio and access
He/She
should possess excellent written and
oral communication skills
Strong
organizational and time management
skills needed to maintain daily work and
special projects
The
Clerical Associate should have good
knowledge of typical applications
software used: Basic use of word
processing and spreadsheet
