Ensure all communications and items are properly branded, including program/facility brochures, literature and newsletters/bulletins

Monitor Company department budget on a monthly basis

May be required to coordinate the work of other non-exempt positions

Compose original general and routine correspondence such as memorandums, letters, emails, agendas, and minutes of meetings on behalf of the supported area. May be required to take minutes at meetings

Maintain and track a variety of records

Prepare standard and routine reports, presentations, memorandums, letters, meeting agendas, and minutes of meetings using software applications such as word processing, spreadsheets, graphics, charts and databases

Maintain a variety of manual files and other reports

Retrieve files and other reports as requested by staff

Suggest opportunities when automation would assist in the overall improvement of the group or department

Provide phone coverage for group

Accept incoming calls on behalf of the supported group

Take messages and direct them to proper staff member when beyond the incumbent's knowledge base. Welcomes incoming visitors and directs them to proper staff members

Schedule meetings and appointments. May also arrange travel schedules, transportation and overnight accommodations, and food and beverage ordering

Perform other office activities to relieve the supported group of administrative tasks

Photocopy documents for supported group

Collate documentation as necessary

May perform other clerical duties such as stuffing envelopes and filing. Complete routine forms such as invoices, payroll documents, vouchers, etc. May order and maintain office supplies

Accept incoming mail and distribute it accordingly

Perform special projects as explained to the incumbent and work independently for its completion.

Ability to speak clearly when interacting with others in person or while on the telephone. Must be able to ask questions when assignments are unclear or ambiguous. Must be able to communicate with officials, clients and the general public

Ability to complete assignments accurately and within the given deadlines. Must be able to plan accordingly when deadlines of current projects change

Ability to work independently and in group settings. Must be willing to lead the work of others on occasion

Working knowledge of all software applications used by the supported group. This typically includes using word processing, spreadsheet, graphics, charts and database software applications. Must be able to determine when various software applications should be integrated together when completing assignments. In addition, must be able to functionally use any other software applications that are unique to the business unit where this position operates

Thorough understanding of various equipment typically found in an office environment.