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Job Summary:
The
Executive Administrative Assistant will
be responsible for the development and
delivery of comprehensive communications
strategies and project-specific
reputation plans in support of Company
business efforts in the Corporate
Communications (CX) organization through
effective identification/management of
non-technical risks and key stakeholder
relationships that may positively or
negatively impact reputation, access to
resources and business growth.
Job
Description:
The
Executive Administrative Assistant will perform
all or some of the following Job
description:
-
Deliver top quality organizational,
administrative and office management
services. Work within a highly
dynamic and global working
environment, with multiple parts of
the CX organization
-
Work
as part of admin team responsible
for meeting the needs of the CX
staff
-
Maximize efficiency by using
judgment to manage the flow of work
for the CX Americas and other CX
Leaders as required. This includes,
but is not limited to managing the
calendar effectively, providing
pro-active support, using judgment
to track actions, track deadlines
and manage document reviews. Use
judgment to redirect action
items/queries without referral
-
Provide assistance for all general
administration matters (i.e. travel,
meeting requests, expense management
system, order office supplies,
internal job postings, liaison for
IT equipment/matters, booking
conference rooms and travel
arrangements (within Shell policy),
and updating address/distribution
lists.)
-
Organize and assist with department
meetings, conferences and events
-
Assist with presentations and other
documents by liaising with others in
the collection and preparation of
information
-
Prepare agendas and arrange
teleconferences and/or
video-conferences for management and
other meetings
-
Perform other job related duties as
assigned.
Minimum Requirements / Knowledge /
Skill For Executive Administrative
Assistant Job
Seven
(7) years experience managing
operations
Excellent communication skills
Ability to plan, set priorities, and
multi-task
Self-starter proactive, and flexible
Strong PC skills, including
proficiency in Outlook, Word and
PowerPoint and Excel
Experience making Complex Global
Travel Arrangements preferred.
Minimum Education Requirements /
Certification / Licensure For
Executive Administrative Assistant
Job
-
College level coursework in
communications, journalism,
marketing or business related (HR)
field preferred.
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