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Job Summary:
The
Administrative Assistant\Scheduler will be responsible for
performing a variety of clerical,
administrative and general office
duties, requiring knowledge of the
department’s operation and company
polices and procedures.
Job
Description:
The
Administrative Assistant\Scheduler will perform
all or some of the following Job
description:
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He/She will transcribe letters, memos and
reports using typewriter or word
processor
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Screen telephone calls, incoming
mail, publications and other
correspondence. Route or handle
calls and mail not needing
supervisor’s attention
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The
Administrative Assistant\Scheduler
will maintain calendars and schedules
appointments as needed
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He/She will handle matters of a routine nature,
such as composing replies to
correspondence, following up on
pending issues and preparing summary
information for supervisor’s review.
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The
Administrative Assistant\Scheduler may be authorized to make decisions
on routine matters as delegated by
supervisor
-
The
Administrative Assistant\Scheduler
will organize and maintain files,
correspondence, records and
confidential information
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He/She will schedule appointments, meetings and
conferences; notify attendees and
prepare agendas as directed. May
prepare materials for presentation
and take meeting minutes
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The
Administrative Assistant\Scheduler
will receive, greet, and screen visitors
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Make
travel arrangements for supervisor
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He/She may
carry out special projects and
assignments as requested; compile,
analyze and prepare data for
administrative support and
presentations
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Monitor inventory levels of supplies
office; initiate purchase orders as
necessary
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The
Administrative Assistant\Scheduler
will perform related duties as assigned.
Minimum Requirements / Knowledge /
Skill For Administrative
Assistant\Scheduler Job
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The
Administrative Assistant\Scheduler
should have two
(2) years experience as a secretary
or administrative assistant
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Possess strong proficiency in Microsoft Word, Excel,
Power Point, Outlook, and Internet
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The
Administrative Assistant\Scheduler
must have the ability to handle moderately complex
assignments under general
supervision
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He/She must possess excellent oral and written
communications skills and
organization skills
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The
Administrative Assistant\Scheduler
should have high
level of confidentiality
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He/She must have the ability to report for work on time
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The
Administrative Assistant\Scheduler
must be able to interact effectively with
co-workers
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He/She should be able to understand and follow
posted work rules and procedures
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The
Administrative Assistant\Scheduler
should be able to accept constructive
criticism
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He/She should have the ability to work effectively as
member of a team
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The
Administrative Assistant\Scheduler
must be able to use personal computers
and associated software
applications.
Minimum Education Requirements /
Certification / Licensure For
Administrative Assistant\Scheduler
Job
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