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Administrative Assistant ll Job Description

 

 

 

 

Job Description:

The Administrative Assistant ll will perform all or some of the following Job description:

  • Review and distribute department correspondence

  • Answer, screen, and direct telephone calls

  • Maintain daily calendars

  • Make complex travel arrangements and arrange itinerary

  • Compose own correspondence

  • Edit and proof correspondence prepared by others

  • Prepare on-going and special reports while obtaining necessary data and information from various sources

  • Process personnel-related transactions

  • Identify problems and conduct research necessary to assemble information for review

  • Assist in the development of presentation materials

  • Assist with and/or assume responsibility for a variety of small projects within the department

  • File and report organization

  • Measuring and tracking supply expenses

  • Manage IT weekly travel approvals and Assist CIO Admin as necessary

  • Coordinate meetings with IT, Business and Vendors, using Calendar and conference scheduling.

Minimum Requirements / Knowledge / Skill For Administrative Assistant ll Job

  • Post high school course work or equivalent experience required relating to the mastery of computer/office systems skills

  • 3 plus years experience providing high level secretarial and administrative support in a professional business environment

  • Previous experience and experience of IT processes and organization preferred

  • Significant customer service experience, utilizing strong inter-personnel skills

  • Considerable experience managing multiple and high level priorities simultaneously

  • Ability to prioritize work assignments and be detail oriented

  • Proficient in office skills (i.e., Word, Excel, Outlook, Power Point, Visio)

  • Highly developed inter-personal skills

  • Detailed knowledge of company operations, organizational procedures and personnel

  • Thorough knowledge of technical and business vocabulary.

Minimum Education Requirements / Certification / Licensure For Administrative Assistant ll Job

  • High school diploma or G.E.D.
     

               

               

               

 

 

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